How to organise a successful charity ball

Have you been donating your time and money to a cause you believe in? If you’re interested in getting more involved with this charity and helping them raise even more funds, organising a charity ball will be a great way to help and it’s likely to be a really rewarding experience too. 

There are a number of things you’ll have to consider when planning a charity ball, especially if you plan to invite wealthy individuals who have access to large funds. From setting a date well in advance to choosing a deluxe venue with luxury appeal, this article explores how to organise a successful charity ball. 

Set a date

Planning a charity ball can be a time-consuming process, so it’s important to start planning well ahead of time. If your timeline allows, scheduling your event 12 months in advance will be ideal, however, six months should still give you enough breathing room to get everything organised.

Create an invitation list

Once you’ve set a date for your event, you’ll need to determine who to invite. Consider people who are likely to have sufficient expendable income to make sizeable donations. These may be people you know personally and other wealthy individuals such as entrepreneurs and celebrities.

Ensure you send “save the date” cards to anyone you wish to invite, as esteemed individuals often book their calendars up months or even years in advance. 

Decide on a venue

Luxury hotels, art galleries and theatres will offer a sense of grandeur that’s bound to delight your guests and set the tone for the night. Spend some time researching the options available to you, then arrange to view each of them. Attending a viewing will allow you to see how the space looks and feels and determine whether it’ll be a good match for your charity ball. 

Custom-made roller banners will make it easy to signpost the venue in a sleek, polished manner and will allow you to avoid the messy, unattractive appearance of handprinted signage and Sellotape. 

Choose a menu

Every charity ball needs an outstanding menu and yours should be no exception. Organise tastings with a range of reputable, top-tier chefs and invite some friends along to participate in the tasting and offer feedback. 

Along with hiring a spectacular chef, you’ll also need the best waitstaff and mixologists. Ask around for recommendations and conduct interviews with a number of potential staff until you find the best people for your charity ball. 

Arrange entertainment

No charity ball is complete without entertainment, so ensure you plan a few performances to break up the evening and make sure your guests remain engaged as the event progresses. 

Live music and dancing are ideal choices for performances, while having representatives of your chosen charity deliver speeches will encourage donations and help remind your guests of the purpose of the event.